Dental Virtual Scribe Services for Dental Transcription
Dental scribing is a process in which the actions and words of a dentist are recorded, transcripted and copied for later use. In years past, the only way that this was possible was for a dentist or one of their assistants to be in the operating room with the dentist and their patient for the sole purpose of taking notes.
However, a virtual dental scribe for office transcriptions from MedVA can watch or listen in on the dental visit via a secure, online connection. This allows for a feeling of privacy and security for the patient. It can be extremely time-consuming and costly for a dentist or dental assistant to perform scribing duties. Having a virtual dental scribe from MedVA perform these tasks is more cost-efficient and time-efficient.
How the Virtual Dental Scribing and Transcription Process Works
Virtual dental scribing and transcription work because you have a visual or audio recording of each of your visits with a patient as the dental professional. This can be done live, or you can send the recording to your MedVA virtual dental scribe after the visit is complete. The virtual scribe will document everything about the examination, just as they were in the room with you.
Scribing your visits in this manner will allow you to maximize your time with each patient. It will also allow you to increase your patient number each day because valuable time won’t be spent updating your EMR or EHR.
Advantages to Having a Remote Dental Scribe From MedVA
Having a remote scribe from a MedVA document and transcribing visits with your patients offers several advantages to traditional scribing.
An increased feeling of one-on-one privacy for your patient with virtual dental scribes
The importance of privacy and security for patients cannot be overstated. The more secure someone feels, the less stressed they are and the more likely they are to enjoy their dental visit. Eliminating extra people and onlookers from within the room will go a long way to ensuring that privacy.
You’ll get real-time EMR updates from your remote dental scribe
You’ll no longer have to take valuable time out of your day to update your electronic medical or health records. This extra time will offer you more downtime and help you be at the top of your game for each of your appointments. No matter what your goal is in regards to saving time, a virtual scribe from MedVA is here to help.
Virtual dental scribes provide prompt and thorough chart completion
You won’t have to worry about something slipping through the cracks by trying to document after seeing a patient. The virtual dental scribes at MedVA are licensed and qualified to provide you with prompt and thorough completion of each patient’s chart.
Dental remote scribes offer a secure and private connection ensures your patient’s privacy
MedVA guarantees the privacy of your online connection to our virtual dental scribes. Whether you choose to go the route of a live, online connection to a remote dental scribe or choose to record and send a copy of the visit, MedVA will keep each patient examination private and secure.
Dental virtual scribes are HIPAA compliant
All of the virtual dental scribing and transcription work done by MedVA is 100% HIPAA compliant.
Call us today or visit our website to make an appointment and see all of the services offered by MedVA. We’re here to make your life easier and help your business run as smoothly and efficiently as possible.
Other Dental Assistants We Offer
Virtual Dental Receptionists
A remote dental receptionist is a virtual dental assistant that fulfills the responsibility of answering and making phone calls for your dental facility or office.
Virtual Dental Administrative Assistant
Virtual dental administration assistants are a dynamic addition to a dental practice that can increase productivity and save money.
Virtual Dental Assistant
A virtual dental assistant from MedVA is the solution providers need to streamline insurance claim processing, reduce admin costs and free up staff time.
Medical Billing Virtual Assistants
More and more physicians’ offices are turning to medical billing virtual assistants to help them run their practices and save more money.
Other Virtual Medical Services
From virtual medical claims assistants to virtual medical scribes and virtual medical admin assistants, MedVA has you covered. View our other services.
Virtual Dental Scribes FAQs
Dental Scribing Online & Dental Transcriptions
What kinds of tasks can MedVA’s Virtual Dental Scribes handle in a healthcare office?
Our Virtual Dental Scribes efficiently manage real-time EMR updates, successfully complete medical charts, offer a secure and private connection for patients and are fully HIPAA compliant. If you so desire, they can even assist you with personal concerns.
Can your Dental Virtual Scribes work in any type of medical or healthcare practice?
Absolutely. Our Virtual Dental Scribes can work in practices of all sizes and specialties.
What training do your Dental Virtual Scribes have?
Each of our Dental Virtual Scribes receives a comprehensive training program established by our company’s founder to familiarize them with EHR/EMR systems, HIPAA compliance, security regulations, and best-practice remote working methods. Obviously, this is in addition to their healthcare training and experience. Although the majority of our Virtual Dental Scribes are Registered Nurses, a few hold other healthcare-related degrees.
You will need to train your Remote Dental Scribe on the specific workflow to which they will be allocated in your office, just as you would train any new in-house employee with a good professional background.
How will hiring our Virtual Dental Scribes improve my bottom line?
When you include in minimum wage, payroll taxes, and office space, our flat fee can save you up to 70% compared to the expense of an in-house employee. When you collaborate with MedVA’s Virtual Dental Scribes, you will also avoid the major legal risk associated with hiring an employee in-house in certain states.
In addition, utilizing a virtual medical or dental receptionist to answer your phone lines ensures that potential patients who call your office will not switch to another provider because they were unable to reach you. Doctors that utilize our scribe/translation service will be able to visit more patients per day due to the time saved by not having to update their EHR/EMR.
What about HIPAA compliance and PHI security?
Our Virtual Dental Scribes are all HIPAA-trained and HIPAA-certified. At the time of onboarding, our staff verifies that the computer hardware and anti-virus software comply with our requirements. Clients should have their Dental Virtual Scribes sign Business Associate Agreements. Our organization is not required to sign a BAA because we do not have access to Patient Health Information.
Our Virtual Dental Scribes are located in the Philippines (with the exception of Spanish-speaking virtual assistants who are located in South America and are available upon request), where a large number of the country’s citizens are employed by U.S. companies, particularly U.S.-based healthcare companies. US companies and US-based healthcare companies are important to the Philippine economy and a major employer in the Philippines, so the Philippine government has enacted strict laws prohibiting Philippine citizens from disclosing confidential information in order to make US companies feel secure conducting business there. In 2012, the Philippine government established the Data Privacy Act, which is comparable to the HIPAA statute in the United States. The Data Privacy Act of 2012 gives coverage protection to U.S. firms that employ Philippine labor, while harshly punishing Philippine nationals who knowingly expose Patient Health Information of U.S. entities.
Please see here for more information about the Data Privacy Act of 2012.
Do the VAs really have exceptionally low rates? How do I pay for my Virtual Dental Scribe?
Yes, the hourly pricing for our Virtual Dental Scribe services are really affordable and include everything. You are not required to pay any setup fees or other hidden expenditures to MedVA. Your Remote Dental Scribe is paid the same rate regardless of the duties performed. Clients will be billed twice each month for services delivered within the previous two weeks. A client’s credit card number is kept on file for billing purposes.
Let MedVA’s Dental Virtual Scribes Handle All Your Office Tasks
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